Company Headings File

Company Headings

Select File Maintenance - Company Heading

View/Edit Tab:

You can print a report from either Screen, Filter or View/Edit. However, the Filter Conditions are crucial as to what records are printed. To print a list of ALL companies, make sure the Filters are ALL blank, then click the Print Button.

You can have up to 99 different companies (numbers 01 to 99) in one directory, which can consolidate back to the parent company (number 00).

The company numbers are used to keep each company separate within a directory. Each of your companies must be entered in the Company Headings file. This file contains the company number, name, address, city, state, etc… In the Company Headings file, most people set up their first company as number 01 and also as 02.

Company number 00 (zero, zero) is used for the parent company (Consolidated Company).

Company 00 does not have a chart of accounts itself, and no entries are made to it directly. Entries are only made to company numbers 01 through 99. To obtain a Consolidated P & L on all companies in the same directory, use company number 00 (zero, zero) for the company number filter of the report.

NOTES ON FIELDS:

Company Number 00: Reserved for the consolidated company. Company 00 does not have a Chart of Accounts. Used to consolidate P & L statements for more than one company.

Company Name: The companies name as you want it to appear on reports, checks, etc..

Address Line 1 and 2: Full address prints on applicable reports and forms.

City: Company city. State: Company state. Zip: Company zip code.

Contact: Used by the 1096 Form and for E-Filing.

Email: Used by the 1096 Form and for E-Filing.

Phone Number and Fax: Company phone and fax number may be printed on Operating Statements. Select Operating Statement Format in the Setup Options under File on your tool bar. Printing Operating Statements with your company heading will allow you to print the company phone and fax numbers also. The company phone number is needed for 1099’s.

Federal ID Number: Needed for 1099's and W2's.

Fiscal Year Close: Date when the Fiscal Year closes for this company. Please check with your accountant to see when your Fiscal Year ends.

Unclaimed Property Date: On startup, Derek will check the DOI to see if any owners have been on Suspense for X number of days. You will have the option to Preview the report and Print the report. Set to 0 days to ignore this check.

E-file Setup:

You will need to Setup your E-File account only if you are going to e-file your 1099s or W-2s. You will need to enter in your First & Last name, User ID and Password then click on the Setup Account button. You should then be flagged that ‘Your account has been activated.’ Click OK, and you will be returned to the Change Routine where you can change your User ID and Password at any time. If you have more than one company, you will need to setup the E-File account for all of them. NOTE: you will need to remember this User ID and Password as it does not ever change unless you manually change it. We do not have access to your password.