Edit/Append Recurrent GL Transactions

Transactions ››

Edit or Append  Recurrent  G/L Transactions

This process is for making changes to your Recurring Transaction File.

Select Transactions - Edit/Append Recurrent Transactions

This routine operates just like the process for Edit Transaction Listing except it Edits the records in the Recurrent File instead of the Monthly Transaction File.

APPEND RECURRENT TRANSACTIONS TO TRANSACTION FILE

This routine adds ALL the Recurrent Transactions to the Monthly Transaction File.  It is normally done at the end of the month.

However, the first time recurrent transactions are added you must append them to the current months Transaction file, if you want them in this months transactions.

To Append, select Transactions - Edit/Append Recurrent Transactions

Normally, you should append recurrent transactions  at the end of the month.  If you try to append more than once in the same month, you will be flagged stating the date of the last append and you will be asked if you want to append again.  The new transaction date will reflect a date for the month in which you want to process the records. 

FAQ:

Q. I have already Appended my Recurrent Transactions for this month, but I have just received a new invoice I would like to add as a Recurrent entry.  If I add into the Recurrent Transaction File, can I Append for the month again?  (for A/P Recurrent or Transactions Recurrent)

A. No, you cannot Append again.  If you do, you will have double entries for the Recurrent Transactions already set up in the file.  What you should do is add the NEW Recurrent Transaction into the Recurrent field so that it is ready to go for the next month, then add that one invoice into A/P (if it is Recurrent A/P invoice) as if a normal A/P invoice would be entered, or add it into the Transaction File (if it is a Recurrent Transaction) as if a normal Journal Entry would be entered.

Q.  What should I do if I did somehow append recurrent transactions more than once in the same month?

A.  Select Transactions - Transaction Listing and pull up all transactions for month.  When you see the double entry for the appended recurrent transactions, click on one of them to highlight it, then click "Delete Invoice".  Leave the other recurrent transaction alone as it should be there once for the month.

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